Basic Information

Reference Number

0000271892

Issuing Organization

BGIS - PWGSC RP1

Owner Organization

BGIS

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

GOC5561085-CT-DUR

Title

Contractor - File Room Build

Source ID

PU.DP.Que..8088.29965.C210302

Details

Location

Canada, Ontario, ON - 40 - Middlesex

Delivery Point

1950 Avro Road, London, Ontario

Purchase Type

One Time Only- Delivery Date:Nov 18, 2024

Description

Divide the current space into a separate room for high density storage, which will include extension of drywall from one side to the wall with exterior facing window. Provide and install doors for access into the space, with an additional vestibule for security purposes. Existing windows in the current space to be covered up with drywall and finished to blend it with existing wall for privacy. The room will include two rows of high-density storage with enough access clearance in the space supplied by bidder. No structural modifications are required for this option as the HDS installations can be accommodated with the existing slab-on-grade structure.
HVAC system modification is to relocate a minimum of 4 supply air diffusers to accommodate the layout. The relocation of diffusers will require re-balancing in affected portion of the system. The new partition walls of the storage room will be of full height and fire rated, fire rated dampers will be required in the supply ducts that pass through the partition. The existing thermostat would be required to be relocated outside the storage room back into the corridor. Return air from the space back to the unit will be via a return air transfer above the T-bar ceiling complete with a fire damper. Security Measure installation within ductwork as necessary.
Relocate the existing lighting fixtures. Provide new 2’x2’ LED lighting fixtures on the new corridor, and revise the lighting switching to accommodate the proposed layout. Provide new exit sign, battery unit c/w remote head, remote head. Provide new power/data as indicated on the drawings. Provide new conduit, wiring, junction boxes for both CCTV and access control system. Supply, Install, Provide all the elements indicated on the drawings for new doors D1 and D2. The existing power poles and existing outlets will be removed, the wiring will be pulled back to respective panel and made safe.

Anticipated award date: July 15, 2024
Anticipated construction end date: November 18, 2024

Dates

Publication

Jun 07, 2024 12:21 PM EDT

Bid Intent

Not Available

Question Acceptance DeadlineA - Latest Addendum

Jul 05, 2024 02:00 PM EDT

Questions are submitted online

Yes

Closing DateA - Latest Addendum

Jul 09, 2024 02:00 PM EDT

Job-Walk Visit

Jun 18, 2024 10:00 AM EDT

Contact Information

Rajesh Gupta

289-654-4146

rajesh.gupta@bgis.com

Required Acknowledgement

GOC5561085-CT-DUR

By submitting our response to this solicitation, we confirm that we have read and agrees to comply with the terms and conditions of this ITT, and we agree to provide, upon request, all documentation without modification as defined in this ITT.
BGIS reserves the right to reject our submission should BGIS fails to receive the required documentation.

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

Jun 18, 2024 10:00 AM EDT

Location

1950 Avro Road, London, Ontario

Event Note

Section 2.7.1:
Bidders are advised that there will be an OPTIONAL site visit to be held on the date and times specified within the item 2.6.15. A maximum of two representatives of each Bidder, or its authorized representatives are permitted to attend the OPTIONAL site visit. Attendees will meet the BGIS representative at 1950 Avro Road, London, Ontario. *Bidders are advised that they must preregister via email, and on behalf of their authorized representatives including sub-contractors, to the procurement specialist named in this ITT (Rajesh.Gupta@bgis.com) by June 14, 2024, before 12PM to be authorized to access the site. Failure to register may result in the Bidder’s representative(s) being refused access to the site.* BGIS will contact all Bidders that register and confirm the site visit time in the case when there are multiple site visit times. For mandatory site visits, Bidders are only required to attend one scheduled site visit to be eligible to bid. Bidders will be notified of any changes to the date of the site visit by Addenda. Bidders cannot use a representative from another Bidder as its authorized representative to attend the site visit.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	As defined in the solicitation documents	Yes	No
No entries

Additional Bidding Instructions

For this specific project, the minimum-security requirement on Personnel Clearance Level is PWGSC Reliability & RCMP Facility Access 2 (FA2) and on Organizational Level is Designated Organizational Screening (DOS).

All respondents must submit their questions for clarification on this portal only at www.bgis.merx.com. Request for clarification delivered by any other method will not be accepted.
Check section 5.3.4. in Invitation to Tender (ITT) document for ‘Mandatory Requirements’

Bids submitted at $100,000 or greater must upload the following bid security (“Bid Security”) in Merx:

a bid bond in a commercially reasonable form or an irrevocable standby letter of credit issued by a financial institution authorized to conduct business in Canada as a Schedule I or Schedule II chartered bank in the amount of at least 10% of the Bid Price and that shall be in effect until forty-five (45) calendar days following Closing Date; and
a confirmation from the Bidder’s surety (a performance bond and labor and materials payment bond, each in the amount of 50% of the Contract Price + Value Added Taxes) that, upon the Bidder being selected as the Selected Bidder, to furnish any contract security prescribed in the Contract in respect of the Work.

Required Qualification

Property Management Supplier Compliance (BGIS)